Position Title : Project Clerk
Duty Station : IOM Philippines Country Office (Legazpi City)
Classification : General Service Staff, Grade G-3
Type of Appointment : Fixed Term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 11 July 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the general supervision of the Head of Legazpi Sub-Office and the direct supervision of the Sr. Project Assistant under the Migration Management Unit, the Project Clerk will provide administrative assistance in the field implementation of counter-trafficking, labour and human rights and safe migration activities in line with IOM policies, standards and commitments on protection mainstreaming and prevention of exploitation and abuse. Further, the incumbent will provide support to overall administrative and logistical support to the unit.
Core Functions / Responsibilities:
- Provide clerical support to the local field team to facilitate the implementation of counter-trafficking, labour and human rights, safe migration and climate change adaptation activities, including, but not limited to, providing general support for the facilitation of the designated Resource Facilitators in organizing training workshops, awareness-raising sessions, community engagement activities and livelihood support activities.
- Support the Sr Project Assistant in periodic liaison with local partners and relevant stakeholders, at the local government levels by assisting with such functions as coordinating meetings with partners and stakeholders and preparing documents needed.
- Support the team in the preparation and submission of activity reports.
- Provide clerical support to the Sr Project Assistant in coordinating with government and non-government partners for referral cases as needed, in coordination with the IOM Philippines Protection team.
- Adhere to the Protection Principles, especially the principles of Do no Harm and Confidentiality, to ensure integrity of work.
- Undertake duty travel to support the team and other colleagues, as required.
- Perform other administrative and logistical support for Migration Management Unit, as required.
- Perform any other duties that may be assigned.
Required Qualifications and Experience
Education
- Completed high school degree from an accredited academic institution, with three (3) years of relevant professional experience; or,
- University degree in social work, international or behavioural studies, or any related field from an accredited academic institution, with one (1) year of relevant professional experience.
Experience
- Field experience in operational role, local implementation and capacity building on counter- trafficking or community development;
- Demonstrated ability to coordinate multiple activities and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
- Proven record of good professional relationships with local governmental authorities, and civil society actors including service providers;
Skills
- Excellent coordination and communication skills
- Excellent organizational skills, attention to details, sense of responsibility, and teamwork
- Very Good facilitation and community organizing skills.
- People-oriented skill is a must.
Languages
English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Working knowledge of a major Filipino dialect (e.g. Bicol) is desirable.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.
How to apply:
In order for an application to be considered valid, IOM will only accept applications which should include the following:
- Cover letter (not more than one page)
- A résumé highlighting the required education and experience.
- Duly completed IOM Personal History Form To access the form, please visit this link(four pages).
Interested candidates are invited to submit their applications via hrphilippines(at)iom.int not later than 11 July 2023. Position title and VN Number (VN 2023 020 – Project Clerk) should be specified in the SUBJECT field.
Only shortlisted candidates will be contacted.
Job Type: Full-time
Salary: Php35,000.00 - Php37,000.00 per month
Schedule:
- Day shift
Application Question(s):
- How many years of your professional work experience are relevant to this vacancy?
- Have you ever worked with the United Nations? If yes, please specify which UN agency and how many years in total. Please indicate 0 if none.
- Where do you currently live? Are you willing to relocate to the Duty Station as posted in the Vacancy Announcement?
- Do you know anyone or have relatives working at IOM?
- If selected, do you foresee having outside activities while in contract such as volunteering, part-time job, and/or further studies?
Application Deadline: 07/11/2023
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